Three Quick Tips for New Starters
The beginning of the year is often a time when new employees start within your organisation. It can be a busy time of year, so we’ve listed below a couple of key things to remember if you are responsible for welcoming new employees.
Checking ID, licences and screening
Otherwise known as the 100 Point ID Check, you should sight and collect certain documentation to confirm that employee who arrives for work is who they say they are. Usually, a copy of their passport, driver’s licence, medicare card or bank statement will suffice.
If they aren’t a permanent resident or citizen, you will also need to ensure they have their work visa available for you to verify with the federal government.
If there are any pre-employment screening checks that need to be completed prior to some-one commencing work, such as a working with children check, now is also the time to ensure this is done.
You should also ensure that you sight and copy any required certifications if they are required for the job e.g. a drivers license for a bus driver or that a nurse is registered through AHPRA
To ensure you meet your payroll, tax and superannuation obligations, remember to collect the following completed documents from your new starter:
- Tax File Declaration
- Superannuation Nomination Form
- Bank Account Information
- Employee Details (including their contact details and emergency contacts).
First impressions count and can have a lasting impression on the ongoing employment relationship. It’s therefore important to ensure it’s a positive one!
Inductions are a great way to help new employees feel part of the team and integrate seamlessly into the organisation. Ideally they would cover:
- A tour of the office, to show them where key amenities and facilities are located (i.e. toilets, first aid room and kits)
- Introductions to staff (including the first aid officers and fire wardens)
- Orientation on your relevant workplace procedures, such as who to report to when sick and how to apply for leave
- Copies of work processes, policies and key contacts for the role
- WHS notification procedures, such as reporting hazards
- Training on any unique IT systems, such as applying for leave online or an electronic filing system
- Explanations of emergency evacuation procedures
- Having a ‘buddy’, who is a colleague that works closely with the employee during their first few weeks to assist with any questions